The Role of the School Board and the Superintendent
The school board consists of lay representatives – people who live in the community and are selected by the community (or, if it's an appointed school board, selected by either the mayor or county freeholders). They're your neighbors: parents, grandparents, local business owners, retirees – ordinary citizens. They are non-partisan and they receive no pay or benefits for their public service.
What is the role of the school board and the superintendent?
The school board has a dual role: To represent the concerns of the citizens, taxpayers and parents to the school administrators, and to represent the needs of the students and school district to the citizens, taxpayers and parents of the community. The school board does not operate the district on a day-to-day basis; that is the job of the superintendent, who is the district's chief executive. Rather, the school board sets the policies, goals and objectives for the district – and it holds the superintendent responsible for implementing the policies and achieving the goals.
I have a problem with my school. Isn't the school board the appropriate body to address it?
Maybe. We recommend working up the chain of command. For instance, if a parent has a problem with a teacher, the parent should first address it with the teacher and, if the issue is not resolved, the parent should turn to the principal or supervisor, and then the superintendent. The school board should be the "court of last resort." Many times citizens can get answers to their questions simply by calling the appropriate person in the school district (i.e., principal, school board secretary or superintendent).
Do I have an opportunity to speak at the board meeting?
State law requires a public comment period at board meetings. Boards are allowed to establish reasonable restrictions on the time, place and manner of public comment. For instance, school boards typically set guidelines on the length of an individual's comment (e.g., a certain amount of time per person), so no one person dominates the meeting. There is no required format for public comment. Some boards have one public-comment period in the middle of the meeting, some have two public-comment sessions during a board meeting.
Keep in mind this is a Board of Education meeting held in public, but it is not a meeting held with the public. Public comments are provided as the opportunity for the public to make a comment. Questions will be referred to the appropriate administrator and that administrator will respond to the speaker. It is important that the speaker provide their contact information when they register to speak so there can be a follow-up to any questions posed.
What is proper protocol for public participation?
Comments from citizens generally go through the chair at the board meeting, usually the board president. Boards use the public comment period as an opportunity to listen to citizen concerns, but not to debate issues or enter into a question-and-answer session or a "cross examination" between the public and individual members. Be aware that not all issues brought before a board meeting will be resolved that evening; boards may respond to public comment by seeking additional information or by delegating the authority to investigate the issue to the superintendent or his/her designee. While public education can be an emotional issue, and understandably so, the board will strive to maintain a certain level of decorum at the meeting. Students and community members often attend or participate in meetings. As such, citizens are expected to maintain tone of courtesy and civility.
How does the board set its rules at the meeting?
A local school board's parliamentary procedure is a matter of local policy. Most boards follow Roberts Rules of Order, which describes how meetings are run, how motions and votes are taken and other procedures. The school board's secretary can inform citizens on rules of order and other issues of board policy.
The board goes into a closed-door meeting each meeting. Why can't the public witness what occurs there?
New Jersey's Open Public Meetings Act (also known as the Sunshine Law) specifies nine areas that are to be discussed in "executive" or closed-door session. Among the most common are privacy issues (including employee privacy as well as matters dealing with individual students and student discipline); anticipated litigation and issues involving attorney-client privilege; negotiations with labor unions and negotiating strategy; matters involving the purchase of property; and any issues dealing with security that could undermine safety if made public. Sometimes, citizens will want to know why a school board took a vote regarding a particular staff member (e.g., not re-hiring a teacher or principal). However, school board members are not allowed to publicly discuss evaluative aspects of the staff member's employment, unless the employee authorizes it.
What is the board agenda?
While school boards publicly post an annual notice describing the date and location of meetings, they are not required by law to post an agenda for each meeting. However, most do have an agenda. If they do, the agenda must reasonably reflect the matters to be discussed. However, the board is not precluded from addressing an issue that arises just because it was not on the agenda.
My school board seems to rapidly work through the agenda, without much debate. Why is that?
School boards sometimes have a "workshop" or "caucus" meeting where they discuss issues in greater detail, but don't vote on the issues. In addition, boards may utilize a committee structure, where certain members of the board, often working with the superintendent or key administrators, study a specific issue and make recommendations to the full board for a vote. By the time the board has a regular "agenda" or "business" meeting where it votes on issues, the agenda items have usually been vetted or studied already.